1/9/12 Weekly Update

Greetings,

Please carefully read the January Campus Coordinators & Coaches newsletter emailed to you on January 5th.  
It has important and timely information.
We have new tools to help you narrow down and select your NCT Team.

The new HCASC Game Play Database must be installed on a dedicated laptop to qualify for the NCT:

1. You will need exclusive use of a Windows laptop plus a monitor until you depart for the NCT.  If you don't yet have that dedicated equipment, wish your IT staff a Happy New Year and implore them to help your HBCU qualify.
2. If you are emailing us your Database ExportData file, please include whether you need the 32-bit or 64-bit version of the database.  You may find this information by opening the laptop's Control Panel and then clicking the System icon.
3. If you'd like assistance installing the new database, sign-up for a Database Upgrade & Install Lab webinar.  In 60 minutes you will be up and running.

Here is an NCT Part 2 Qualification checklist:
-Install the new Game Play Database
-Select your NCT Team
-Play game #15 with your NCT Team
-Upload the game #15 scoresheet and complete the Training Questionnaire
-Complete your HCASC Community Service project
-Complete the online Community Service Report & Submissions (including pictures, press clippings and other documentation files)
-Complete the online Team Registration
-Upload your Institutional Eligibility Form (part of Team Registration process)
-Complete the online Liability Waiver & Copyright Acknowledgement Form
-Complete the online Player Registrations (all team members, the coach and any institutional reps -- including a photo for their name badges)

You can check your NCT Qualification Status online.  Please remember that not all entries are updated as fast as you submit them, because they require review by a member of the staff.  However, they are reviewed within 24 hours and then updated on this page by 7 pm (ET) the following day.

Game Play Action to prepare for the Nationals:
Sign-up for a Pre-NCT Tournament.  Slots are filling fast.  If you have signed up already, please pay the invoice by January 15th and submit your roster by January 20th.

HCASC NCT Internships:
Internships available in Editorial, Event Planning and Video Production.


If you need information or assistance please don't hesitate to ask:
Email staff@hcasc.com
Call us at 800-388-2272
Use the Live Online Help on our website

Posted by:  Mary Oberembt   |  

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HCASC Weekly Update - 11/22/11

Greetings HCASC Team!

Happy Thanksgiving week! We are 2 weeks out from the Part I deadline. Where are you in the preparation process?  How close are you to completion? Call or email now for assistance.

1.        COMMUNITY SERVICE ONLINE REPORTING – DEADLINE 1/27/12

You may now complete the online report and upload your pictures and other support materials at: http://www.hcasc.com/communityservice/communityservice.asp

2.        PART I QUALIFICATION SUBMISSIONS

· If you are qualifying with Power Search and an HCASC Academic Club, please submit your player list and publicity samples by uploading them online.

Submit the Player List containing data on a minimum of 50 students (can be more) who took a Power Search on your campus by:
-Opening the Game Play Database
-Clicking the icon (radio button) next to the Print Player List
-then click the printer icon (located directly under the word FILE)
-when the print window opens, select the name of the printer which allows you to print as a pdf, hit OK
-when the "Save pdf file as" window opens, rename the file as YOUR SCHOOL NAME_Player List, save file to your desktop OR your HCASC folder.

Active HCASC Club members should be indicated. You cannot print from the screen where you enter the data.

· If you are qualifying with a Campus Tournament, please submit your tournament chart, player list, scoresheets and publicity samples.

Submit your Campus Program Report and qualifying materials online at: http://www.hcasc.com/nct/qual1.asp

3.        ONLINE GAMES ARE LIVE

Coaches may log-in to see how your students are playing at: www.hcasc.com/onlinegames/gameresultrpt.asp

4.        2012 PRE-NCT REGISTRATIONS

Current Satus:

Alabama State University - Saturday, February 18, 2012 (9 spaces remaining)
Fayetteville State University - Saturday, February 18, 2012 (6 spaces remaining)
Morgan State University - Saturday, February 18, 2012 (8 spaces remaining)
Morris College - Saturday, February 18, 2012 (9 spaces remaining)
Prairie View A&M University - Saturday, February 18, 2012 (FULL)
Tennessee State University - Saturday, February 18, 2012 (FULL)
Oakwood University - Sunday, February 19, 2012 (3 spaces remaining)

Register at: http://www.hcasc.com/prenctregis.asp

COMING SOON…

-        Part II Online Submission Requirements Webinar
-        Part I Deadline (December 5, 2011)

Contact us by email, phone or Facebook.

Posted by:  Tisha Lynton Rose   |   hcasc  hbcu 

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HCASC Weekly Update - 11/15/11

Greetings HCASC Team!

See this week’s updates below!

1.        PART I QUALIFICATION

Online submissions have begun at: http://www.hcasc.com/nct/forms/cpreport.asp
There are two sections: a questionnaire and an upload section where you submit your publicity materials, tournament chart, scoresheets and player list.
You may check your Qualification Status at: http://www.hcasc.com/qualstatusrpt.asp

2.        PRE-NCT ONLINE REGISTRATION

Have you registered yet? Don’t wait. Secure your space before they all fill up. Go to: http://www.hcasc.com/prenctregis.asp. Registration is on a first come basis with payment to the host by January 15^th to guarantee your space.

3.        ONLINE GAMES ARE LIVE

If you’re a fan of the HCASC Facebook page, you know the Online Games are back. Register to play at: http://www.hcasc.com/onlinegames/gamelogin.asp

4.        HELP FOR CAMPUS COORDINATORS & COACHES

Are you having a challenge keeping up with HCASC.com? Bookmark this page for a shortcut to everything HCASC: http://www.hcasc.com/login.asp
Please note: The live pages are down for database maintenance and updates daily from 5:45 pm – 7 pm EST.

COMING SOON…

-        Community Service Online Reporting
-        More Webcast Recordings

Contact us by email, phone or Facebook.

Posted by:  Tisha Lynton Rose   |   hcasc  hcbu 

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2012 HCASC Pre-NCT Hosts

Sites are already filling up. Register today!

Alabama State University - Saturday, February 18, 2012
Fayetteville State University - Saturday, February 18, 2012
Morgan State University - Saturday, February 18, 2012
Morris College - Saturday, February 18, 2012
Oakwood University - Sunday, February 19, 2012
Prairie View A&M University - Saturday, February 18, 2012
Tennessee State University - Saturday, February 18, 2012 (FULL)

http://www.hcasc.com/prenctregis.asp

Posted by:  Tisha Lynton Rose   |   hcasc  hbcu 

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HCASC Weekly Update - 11/8/11

Greetings HCASC Team!

Please see below for new and exciting updates!

1.        PART I QUALIFICATION

You may now submit your Part I Qualification materials online at: http://www.hcasc.com/nct/forms/cpreport.asp

There are two sections: a questionnaire and an upload section where you submit your publicity materials, tournament chart, scoresheets and player list.


2.        COMMUNITY SERVICE REPORTING DEADLINE EXTENDED

We understand that learning the new format while performing your daily assignments and other obligations is a challenge. Therefore, the deadline for completion AND submission of the community service project has been moved to the Part II deadline of January 27, 2012. All other guidelines still apply.


3.        PRE-NCT ONLINE REGISTRATION

You may now register for a Pre-NCT online at http://www.hcasc.com/prenctregis.asp. Registration is on a first come basis with payment to the host by January 15^th to guarantee your space.

 
4.        NEW NCT DATES – March 30^th – April 3^rd

The National Championship Tournament has been extended by one day. Players and coaches will go to Disneyland and California Adventure in Anaheim. Mark your calendar for the extra day. More details to come.


5.        RULES UPDATES – See #6

Please print the rules and add them to your training materials.
http://www.hcasc.com/pub/gamerules.asp


COMING SOON…

-        Community Service Online Reporting
-        On-line Games
-        Webcast Recordings

Contact us by email, phone, or Facebook.

Posted by:  Tisha Lynton Rose   |   hcasc  hbcu 

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HCASC Weekly Update - 11/1/11

Greetings HCASC Team!

It’s November 1^st already. Hope this update finds you doing well!

1.        PART I QUALIFICATION

Tips for success:
-        Secure a dedicated laptop AND desktop monitor to use for the Game Play database & HCASC program.
-        Use Power Search as a recruiting tool for your HCASC Academic Club or your campus tournament. It will expose HCASC to more students than you can personally reach.
-        Use only games 1 & 2 for practice and training especially if you will be using the campus tournament to qualify.
-        Save publicity samples for submission. If you came up with creative ideas of your own, please do share.
-        Part I Qualification materials can be submitted from now through December 5. All submission is online this year at: http://www.hcasc.com/nct/forms/cpreport.asp.
-        Contact HCASC Headquarters for any questions or challenges you may have in time to qualify. One on ones sometimes helps it to click.
-        You can also get online chat help as well. Visit our Get Help Now page for additional resources. http://www.hcasc.com/gethelp.asp

2.        HCASC MENTORS

There are several HCASC constituents HCASC alums, national volunteers and fellow campus coordinators who are ready, willing and able to assist you with understanding and executing your HCASC program. Call on them. Their contact information is on-line. http://www.hcasc.com/mentors.asp
 
3.        HCASC COMMUNITY SERVICE

Have you already made a connection in the field of education and mentoring? That is the focus of the community service this year in order to qualify for Part I and the grant award for your partner organization. Snap those photos of the service being carried out in HCASC paraphernalia and or signs, posters, etc.  HCASC Headquarters has merchandise that can be provided, while supplies last, for campuses who cannot provide their own. Email tisha@hcasc.com with the specifics.

4.        HCASC QUICK QUIZ: BASKETBALL

The Honda Campus All-Star Challenge Quick Quiz, which debut at several campuses during football season, is being offered for your use at home basketball games.  If you would like for your institution to be involved in this HCASC promotional campaign, send an email to lillian@hcasc.com  You will need to provide a list of which basketball games (men, women's, both) that the Quick Quiz will be presented.  You will also need to provide the attendance figures (make sure there is a system in place) for the games in which the Quick Quiz occurred.  

COMING SOON…

-        Community Service Online Reporting
-        Pre-NCT Online Registration
-        Webcast Recordings

Contact us by email, phone or Facebook.

Posted by:  Tisha Lynton Rose   |   hcasc  hbcu 

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HCASC Weekly Update - 10/25/11

Greetings HCASC Team!

Here’s your weekly HCASC update…

1.        TRAINING WEBCASTS

To assist you in mastering the new game format and running a successful HCASC Campus Program, we are producing a series of brief training tutorials. The pdf notes are currently available.
Visit http://www.hcasc.com/webcasts/trainingwebcasts.asp

2.        ARE YOU ON TRACK FOR PART I QUALIFCATION?

If your answer is “No” or “I don’t know”, please contact tisha@hcasc.com today!

3.        RUNNING A CAMPUS TOURNAMENT WITH MORE THAN ONE GAME ROOM

If you plan to utilize multiple games room and/or need to move the database to a different laptop. Contact Tisha Rose at tisha@hcasc.com or 800-388-2272.

4.        OF INTEREST TO YOUR PUBLIC RELATIONS OFFICE

Please have them visit your school’s Get In the Game page at http://www.hcasc.com/getinthegamedlg.asp to confirm if we have the current school seal. Corrections should be sent in eps format to tisha@hcasc.com

Posted by:  Tisha Lynton Rose   |   hcasc  hbcu 

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HCASC Weekly Update - 10/18/11

Greetings HCASC Team!

Stopping by your inbox with your weekly HCASC update…

1.        ARE YOU CONNECTED?

The NEW HCASC Requirements
-        Do you understand your options this year?
-        Have you visited hcasc.com to learn more about your options?
-        Are you conducting Power Searches to recruit members for your HCASC Academic Club?
-        Are you conducting Power Searches to recruit players for your Campus Tournament?
-        Have you planned your Community Service Project?
-        Do you have no clue about what you’re doing?

The Game Play Database:
The Game Play Database is your key to everything HCASC.
-        Have you acquired/reserved from IT a laptop and external monitor?
-        Have you installed the database & understand how it works?
-        Are you computer challenged and have avoided trying to figure out the new model of HCASC?

Reach out today before time slips away. We can help get you connected!


2.        URGENT ~ Time for your HCASC Check-Up

Please respond to this email with a phone call or email indicating your “successes and difficulties” so we can share best practices with your colleagues and help with your difficulties. The doctor is in!


3.        2012 Pre-NCT Hosts & Schedule Announced

Alabama State Univ. – Saturday, February 18, 2012
Fayetteville State Univ. - Saturday, February 18, 2012
Morgan State Univ. - Saturday, February 18, 2012
Morris College - Saturday, February 18, 2012
Oakwood Univ. – Sunday, February 19, 2011
Prairie View A&M Univ. - Saturday, February 18, 2012
Tennessee State Univ. - Saturday, February 18, 2012

Online registration at hcasc.com opens the week of November 7^th, if not before?


4.        The HCASC BLOG

We value your feedback. Please visit the blog and leave us comments on the various posts http://blog.hcasc.com/hcasc/hcascblog.nsf. You can simply hit the “Comments” link at the end of each posts to add your input.

Posted by:  Tisha Lynton Rose   |   hcasc  hbcu 

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HCASC Weekly Update - 10/11/11

Greetings HCASC Team!

We are 30 days into the official start of the HCASC season. Weekly updates will help keep you on task for what you should be doing next. Aside from the Tuesday email, some of you may receive a client care phone call to offer additional help if we see you may be falling behind. You are always welcome to reach out to us at 800-388-2272 with any questions you may have.

1.        NEW WEBINAR & SESSIONS ADDED

Game Play Database Install Lab:
Participants will install the database during the session.  MUST attend with your laptop, a remote monitor and the downloaded database file.

Using the Game Play Database:
Interactive demonstration of the features of the new Game Play Database and how to use it for Power Searches, campus tournaments, HCASC Club practices, and for NCT Part I Qualification. MUST HAVE ALREADY INSTALLED THE DATABASE.

Sign up at http://www.hcasc.com/webinarsched.asp


2.        UPDATED PROMO VIDEO

View the update of the game format promo video to see how the game is played. http://www.youtube.com/watch?v=Cw8r7CNXY6s
It will be on our website later in the week.


3.        CAMPUS PROMOTIONS & OUTREACH

Using questions to promote awareness of HCASC is a time-tested strategy:
E-blasts to students & faculty to promote the Power Search quizzes and/or campus tournament
E-blasts from the President to alumni
Short 5-10 Q quizzes in the student newspaper
Daily radio call-in contests

Posted by:  Tisha Lynton Rose   |   hcasc  hbcu 

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HCASC Weekly Update - 10/4/11

Greetings HCASC Team!

Here is the first of what will be weekly Tuesday updates. These emails will serve both as reminders and preview of new items. The email will also be posted on the HCASC Blog so you can go there by end of the business day on Tuesday if you missed the email.

1.        HCASC 23…GET IN THE GAME

Are you feeling a little of a lot overwhelmed? You don’t have to. We encourage you to take advantage of these 1-hour interactive training sessions provided just for you:
Using the Game Play Database
Recruiting with Power Search & HCASC Club
Running the Campus Tournament
Sign up at http://www.hcasc.com/webinarsched.asp

2.        NEW & UPDATED WEB PAGES

Updated Games Officials Job Descriptions
Updated Game Rules
Team Sign-Up List Form
Acceptable Answers Explanation & Examples
Pronunciation Guide for Moderators

3.        UPDATE YOUR KEY CONTACTS & HBCU INFORMATION

Upon completion, you will receive a link directing you to a site where you can download the updated Game Play Database which includes 10 additional games.
Visit http://www.hcasc.com/schoolcontact1.asp to complete the online submission.

4.        USING THE GAME PLAY DATABASE

Have you started using the Game Play Database?  If so, we'd love to hear from you.  If not, what are you waiting for?  Sign-up for the "Using the Game Play Database" Webinars this week for a quick look at how to use it. http://www.hcasc.com/webinarsched.asp

5.        NEW GAME FORMAT PROMO VIDEO

See how it’s played. Click here: http://www.youtube.com/watch?v=PC4o5RbeExs

6.        2011 HCASC YEARBOOK

They will be in the mail to you this week. In the meantime, view it online at http://www.hcasc.com/pub/yearbook_2011.pdf


COMING NEXT WEEK…

-        Campus Promotions & Outreach
-        Community Service Overview & Online Reporting
-        HCASC Mentors
-        Pre-NCT Hosts
-        Question of the Game Opportunity for Basketball Season

We’re here to answer your questions Monday through Friday 9 am – 4 pm Pacific Time.

Posted by:  Tisha Lynton Rose   |   hcasc  hbcu 

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